Harness the Full Power of Microsoft Forms and Grow Your Ottawa Business

One of the lesser-known applications provided in Microsoft 365, Microsoft Forms, is mainly used to collect data. Forms is used to create surveys, polls, questionnaires, registration and feedback forms, event sign-up sheets, and any other form designed for data entry.

Microsoft Forms allows you to invite others to respond and help you to edit your form. Once you share a survey or quiz, Forms not only tracks your responses and provides you with real-time results, but it also has built-in analytics to help you to evaluate these responses. Data collected using Forms can be viewed both online or exported to Microsoft Excel.

Check out our latest video to learn more about Microsoft Forms:

Businesses mainly use Forms to organize events, collect client feedback, and conduct surveys.

Who Can Use Microsoft Forms?

Microsoft Forms was originally only available to Office 365 Education customers until Microsoft rolled it out to Microsoft 365 business customers. Microsoft Forms can be accessed on the following Microsoft 365 business plans: Microsoft 365 Business Standard, Business Premium, Business Basic, Microsoft 365 Apps for business, and Microsoft 365 Enterprise E1, E3, and E5 plans. Users with personal Microsoft accounts can also access forms.

How Can You Access Microsoft Forms? Most desktop or mobile browsers can be used to access Forms. This allows recipients of your forms to respond to them without necessarily downloading the Forms application.

To access Microsoft Forms:

  1. Open your web browser and go to Microsoft 365.
  2. Sign in to your Microsoft account using your username and password.
  3. Once on the homepage, click on the App launcher and select Forms.

How Do You Create a Form? To create a form, follow these steps:

  1. Select New Form.
  2. Enter a name for your form. You also have the option of entering a form description.
  3. Click Add Question to add a new question to the form. You can choose from Date, Text, Rating, or Choice questions.

Your forms are automatically saved. Microsoft Forms allows you to create up to 200 forms, and each one can receive a maximum of 50,000 responses.

How Do You Share a Form? To share a form, preview it first by clicking on the preview button, then click share to send it to others. You can share your form either via email, using a QR code, or a link.

How Do You Share a Form to Collaborate? Forms allows you to have multiple co-authors to help you draft your form and analyze responses. The share to collaborate feature is only available to Microsoft 365 Apps for business and Office 365 Education customers.

To share a form to collaborate, follow these steps:

  • Open the form you’d like to share to collaborate.
  • Click Share.
  • On the Share pane under share to collaborate, select + Get a link to view and edit.
  • Select collaboration permissions.
  • On the Share pane, select Copy next to the text box that displays the link.
  • Paste the link wherever your co-writers can access it and send.

How Do You View Responses in Forms? To view responses from a form:

  • Select the form you’d like to view.
  • Click on the responses tab.
  • To export your responses, click Open in Excel.

Forms makes it easier for your organization to collect and analyze data as you work remotely. Tied with other Microsoft applications such as Flow and SharePoint, you can develop data collection solutions.

Ready to Unlock the Full Potential of Microsoft Forms and Grow Your Ottawa Business?

At Fuelled Networks, we offer experience and expertise in providing Microsoft solutions to businesses in Ottawa, Kingston, Brockville, and Eastern Ontario.

Consult us today, or call us on (613) 828-1384 to learn more about how Microsoft Forms can help your business as you work remotely.

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