The Ultimate Beginner’s Guide to Microsoft Forms

Are you looking to simplify and make your remote work more efficient? In our latest Coffee Break With Fuelled Networks video, we explored how this underrated Office 365 service can help you create a more connected remote workplace. Here’s what we covered.

Over recent months, businesses and other organizations have been forced to adapt to remote work quickly. Consequently, the demand for cloud-based collaboration and communication tools has now reached an all-time high. And yet, strangely enough, there is one tool that many are quick to overlook: Microsoft Forms.

Although it is often viewed as a simple survey tool, in reality, it can add significant value to your remote work experience. However, to fully leverage Microsoft Forms, you first need to go over the basics. That’s why we came up with this Microsoft Forms beginner’s guide.

To get started on Microsoft Forms please watch our YouTube video:

Are you interested in learning more? Let’s get started!

What Are Microsoft Forms?

Microsoft Forms is an application in Office 365 that allows users to create forms quickly, collect responses in real-time, and visualize the data using automatic charts. Within a few minutes and without any training, you can create a form that respondents can fill out. What’s more, the forms can be filled on any browser instead of installing another app.

What Can You Create With Microsoft Forms? Microsoft Forms enables users to create:

  • Quizzes: This allows teachers to review students’ knowledge, assess class progress, and turn their attention to topics that need improvement.
  • Surveys: Collect client feedback, evaluate employee satisfaction, and plan team activities.
  • Polls: You can find out what your team thinks about a particular idea, where they would like to meet, how attendees feel about your presentation, etc.

You can also create custom forms with PowerApps and SharePoint as per your specific needs.

Is Microsoft Forms Data Secure?

Microsoft Forms is seamlessly integrated with other Office 365 apps to allow safe, basic data collection. Some of these integration features are still in the works but will soon be accessible to your organization.

Like other Office 365 suite apps, Microsoft Forms conforms to the highest compliance, security, and privacy standards. This means you can collect information without your employees having to go to non-secure solutions.

Microsoft Forms data is stored in secure, compliant Azure databases in Europe and America.

Who Can Use Microsoft Forms?

Microsoft Forms is available to Office 365 Education subscribers and Office 365 Commercial subscribers.

How Do You Get Started With Forms?

  • To begin using Microsoft Forms, first head to the Microsoft Forms home page. Log in using your Office 365 school credentials, Office 365 work credentials, or Microsoft account.
  • Once you have logged in, you might see the welcome screen even if you are opening Microsoft Forms for the first time.
  • Once you’ve dismissed that screen, you’ll end up in the My Forms section. None of these is Group-connected, meaning they are all your Forms.
  • To begin creating your first Form, click on New Form.
  • You can now input a name for your Form and a brief description.
  • To add questions to your Form, select Add Question. You can choose from Choice, Text, Rating, or Date questions. There are other options, including Ranking, Likert, File upload, or Net Promoter Score.
  • After you’ve selected the type of question your Form will have and finalized the details, click Preview at the top of the design window. This will enable you to see how the Form will look on a computer. You may wish to test your Form. To do this, key in answers for the questions in preview mode, then select Submit.
  • If you would like to see how your Form will appear on a mobile device, simply click Mobile.
  • Once you are done previewing and are satisfied with your Form, click Back.

Looking for the Most Reliable Microsoft Forms Support in Ottawa?

Our experienced IT professionals at Fuelled Networks are here to answer any questions you may have and help you streamline your remote work.

Contact us now for the best IT support in Ottawa, Kingston, Brockville, and Eastern Ontario!

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